There is no doubt that having a software solution will radically change your operation when it comes to school transportation. This will help you save time while stretching your dollars. But having multiple solutions helping you out can be a task of its own. That is why having a one-stop solution is the best way to go. This will flatten your learning curve as you will only need to use one system instead of several ones. Besides being easier to manage, you will reduce costs as you will only need to invest in one software solution with all the tools required.
With a one-stop solution, you don’t have to worry about keeping all data updated on every platform, as this happens automatically. Forget the days of keeping everything up to date manually. This will allow you to have all your student data, routing information, timesheets data, driver’s working hours register, complete reporting, field trip details, and more in one easy-to-view place.
Benefits of having a one-stop software solution in school transportation!
GPS Tracking System
School transportation directors need to know the exact location of each bus during commuting time. It was a huge problem to do this manually by radio, but thankfully these days are over thanks to technology. With the Live Map, you can have complete visibility of your entire fleet and insights into their routing information and arrival details. You can view all this information in real-time on one screen.
Routing
Routing is one of the main benefits of school transportation software solutions. Its benefits can be easily upscaled when having an integrated software solution. You will have student data and route information in one place. Any student information change will be updated without you having to do double entries. Build Smart Routes automatically by assigning new students to routes and stops.
One of the significant advantages of this is that once all student data is updated, you can use Artificial Intelligence to help you figure out the best route. This will have a snowball effect on your budget as Smart Routes will help you save gas and expand your fleet’s lifespan.
Integrations
Integrations to other systems will help you automate unnecessary work. A good software solution will allow you to integrate it into another software, such as the Student Information System or SIS. This will help you keep track of any student information change without worrying about updating this to your routing system.
Look for a software solution that will let you integrate it into your Payroll System, making it much easier to pay drivers. Automate this process by allowing drivers to track their working hours with Timesheets and then use that data to track payments per activity and time accurately. Eliminate human error while keeping everyone accountable.
Reports
A Customizable Reporting System is a critical part of a school transportation software solution. With it, you will help you increase efficiency and productivity as they will give you critical insights into your operation. Choose from a variety of reports ranging from run time to excessive idling to stop information. Compare planned vs. actual arrival times or use GPS and speed historical activity. You can also build your own custom report to suit your specific needs. Having a software solution with reports in place will change your operation by giving you accurate data on what is going on.
Fleet Maintenance
Having your fleet maintenance services and reports in one place is a match made in heaven. This way, you can track your fleet’s health and reduce vehicle wear by making adjustments based on metrics. What’s even better, you can set automatic reminders whenever services are due so you will never miss a due date again.
Field Trips
Having all your information neatly organized and accessible for you and your time to review will simplify overall organization. Do you want to run a tight ship? This is the solution! Make planning field trips easier by letting teachers, drivers, directors, and school transportation personal access data quickly. This will help keep everyone on the same page while simultaneously allowing you to view the available resources.
Parent App
You can effortlessly include parents and students into making your operation more manageable by adding the Parent App to your operation. With it, they can track in real-time their bus location and route details. This will reduce calls made to dispatch by 80% as they can automatically view delays and arrival times.
Cloud-based solution
Having your school transportation software be cloud-based is fundamental nowadays. This allows you and all your users to access your information from anywhere. Get all your team on the same page through apps. Drivers can connect through the Driver App, staff members can connect through the Admin App and web portal, and parents and students can see the Parent App. Our cloud storage system allows you to access 2 years of historic information any time from anywhere. This gives you full access and control over your fleet and your employee’s work.
Having all your information in one place is the easiest way to stay organized, increase your team efficiency, and boost productivity. With this, you can take better care of your fleet and expand your budget. At Viafy, we offer all of the benefits discussed here and more. We are proud to be the most user-friendly one-stop software solution for school transportation. We also have the best support for all your users. Contact us for more information!