One of the many ways that software solutions can help is by automating time-consuming tasks. Leverage on automations and have your system do the work for you! Let it remind you when services are due, notify you when something needs your attention, or update bus swaps when needed. These are just a few examples of how modern fleet management technology eliminates unnecessary tasks and allows you to stay efficient throughout your workday!
Be it a smaller, mid-size, or a larger school district, transportation departments are short-handed more often than not. Call it routing, driving, answering parent calls, servicing your buses, coordinating schedules, or managing budgets; the transportation department’s staff constantly wears multiple hats, which can translate into inefficiencies, or even worse… accidents.
So, how can transportation departments remain efficient and effective even when their workload increases year after year? Software solutions are the smart answer! Technology is there to do the “leg work” for you and allow you to have more time to focus on the kind of “stuff” that requires a human touch. But wait, it’s no secret that most districts are running on limited budgets, and yes, software solutions cost money; however, it has been proven again and again that when used properly, this type of technology actually ends up saving you more money than it costs. For more information on that, read our article, “How fleet management technologies help you cut costs and stay on budget.”
Now back to the topic at hand, here are several ways Viafy’s one-stop-shop uses automations to aid our client’s transportation staff and make school transportation simple!
Our Parent App allows both parents and students to track their bus live from their very own mobile phone. This, in turn, reduces parent calls by up to 80%. The app also allows them to set-up custom proximity alerts that will notify them when their bus arrives at their stop. Additionally, school administrators can use the app to send out essential communications directly to parents and bus riders with one simple click.
Our Timesheets solution improves efficiency and accountability not only by electronically tracking and managing drivers working hours but also by seamlessly pushing the information directly into your payroll system. Calculate billing and make it more efficient, accurate, and transparent.
We all know that what can’t be measured cannot be improved. That is precisely where reporting kicks in. But what if you could build your own custom reports and, even better, have your system send you programmed notifications for excessive idling or whenever a bus is deviating from its route? What about alerts for overspeeding buses or low fuel levels? So, measure to improve but more importantly… make sure you get notified on what is most important to you.
AI (Artificial Intelligence) is an excellent resource that the best modern fleet management solutions incorporate into their technology. When used correctly, AI substantially reduces the number of man-hours needed to perform specific tasks and practically eliminates the possibility of human errors. Viafy is not the exception. Our AI will help you to assign students to buses, routes, and stops. It will generate routes for you by collecting data on bus behavior, it will calculate expected arrival times for each one of your stops, and it will pick up on bus swaps to keep your data consistent as well as parents and students duly informed when a substitute bus is covering their child’s route.
In a year where ever-changing routes are the norm, being able to rely on algorithms to do the work for you will save you precious time while guaranteeing efficiency. We call this our “Planner”. Smart planners have the power to plan and build your routes in minutes! Student, bus information, and a click is all that is needed.
Fleet Maintenance is fundamental for optimizing your resources and making the most out of your budget. These types of solutions will give you visibility on your fleet’s health and register the services done on your buses. Automations will help ensure services are not overlooked by notifying you whenever they are due. Likewise, being alerted for DTC’s (Diagnostic Troubleshoot Codes) in real-time will help you understand what needs to be fixed to keep your operation running smoothly and safely.
Last but certainly not least is how you upload and update your data. With this in mind, integrating your fleet management solution to your SIS (Student Information System) is of essence to keep your information neat and tightly across your systems. This, in turn, will assure consistency in the information your staff works with.
In conclusion, automations are essential when it comes to efficiency and accuracy. More programmed tasks equal less time spent on redundant workload. Even better than that, eliminate human error with the help of Viafy. You will not only get the work done faster but better!